Virtual Tour Preparation Checklist

Why Preparation Matters

A successful virtual tour starts with thorough preparation. This comprehensive checklist ensures your business looks its absolute best and the photography process runs smoothly. Following these steps will maximize your virtual tour's impact and help you achieve the professional results that drive customer engagement and bookings.

2 Weeks Before

Initial Planning & Scheduling

Schedule virtual tour shoot date and time
Confirm availability of key staff members
Plan for minimal customer/client disruption
Review facility areas to be included in tour
Identify any renovation or maintenance needs
Schedule professional cleaning service
Order any missing furniture or decor items
Plan staff uniforms or professional attire

Pro Tip: Schedule your virtual tour shoot during your business's best hours when natural lighting is optimal and staff energy is high. Tuesday through Thursday typically work best for most businesses.

1 Week Before

Deep Cleaning & Organization

Deep clean all areas to be photographed
Organize and declutter all visible spaces
Clean all windows and glass surfaces
Vacuum and mop all floors thoroughly
Dust all surfaces, furniture, and fixtures
Clean and organize restroom facilities
Ensure all equipment is clean and presentable
Remove personal items and temporary signage
Replace any burned-out light bulbs
Test all electronic displays and equipment

Pro Tip: Take photos with your smartphone to identify areas that need attention. The camera often reveals details the eye misses, helping you achieve photo-ready perfection.

3 Days Before

Staging & Atmosphere

Arrange furniture for optimal flow and appearance
Add fresh flowers or plants for warmth
Set up attractive product displays
Ensure consistent branding throughout space
Position marketing materials strategically
Set up any interactive demonstrations
Arrange seating areas invitingly
Create appealing tablescapes (restaurants)
Organize retail displays attractively
Confirm all technology is working properly

Day of Shoot

Final Preparations & Shoot Day

Arrive early to do final touch-ups
Turn on all lights and electronics
Open window blinds for natural light
Ensure staff are dressed professionally
Remove any unnecessary personal belongings
Set comfortable temperature for team and equipment
Put phones on silent/airplane mode
Prepare refreshments for photography team
Designate staff point person for questions
Clear parking spaces for equipment access
Post "Photography in Progress" signs if needed
Have business information ready for photographer

Pro Tip: Plan for the shoot to take 2-4 hours depending on your facility size. Keep normal business operations flexible and inform customers about the photography session in advance.